Site Administrator - Mars Wrigley (Newmarket) (Finance)
Job Description:
The Site Administrator provides support for the Plant Manager, Leadership Team, and Production Associates.This position helps to maximize and extend the effectiveness of the Site Leadership Team by identifying & leading key site activities around the areas of communication, policies & practices, general associate support, engagement, event coordination, and provides recommendations to staff to help drive improvements and efficiencies across the site.The selected candidate will be responsible for scheduling Local, Regional, and Global Meetings and organizing Site visits of Mars Family Members and State/Local Officials.
What are we looking for?
Required
- 2 year (s) of experience in administrative support.
- Ability to travel 5% of the time.
- High school diploma or GED.
- Excellent computer skills including: Excel, Word, and PowerPoint.
Preferred
- 3+ years of experience in administrative support.
- Associate degree in Business, Administration, or Human Resources field.
What will be your key responsibilities?
Communications
- Supports key communication initiatives at the Site.Ensures the successful execution of global, regional and local communication activities including Mars Ambassador Program, EI&D activities, Policy Updates, Town Hall Meetings, Mars Associate Survey and Principles in Action.
Site Engagement
- Makes recommendations to help improve Associate engagement, creates site-specific programs, leads site recognition programs, and seeks to understand best practices in the network that can be leveraged at the site.
Coordination of site activities
- Coordinates All Associate's Day, site parties or outings, MVP events, recognition activities, holiday luncheons, team training, team building activities, service awards and site giveaways. Organizes visits to Site from associates across the globe including Mars family members, ambassador program visitors, state and local officials.Manages donation activities with Site and Community.
Systems/Processes
- Key user for Mars Systems including Kronos, Workday, Teams, SCALA, Ariba, SAP, Audio and Video conferencing, and My Mars web posting.
Administrative Support & Projects
- Office 5S Champion.
- Associate Tour Management.
- Monthly Communication Meetings.
- Manage mail room/office supplies/mail distribution.
- Locker management.
- Onboarding coordination for new hires.
- Coordinate records retention with 3rd party group.
- Engage & Energize essential element owner of Leadership Pillar.
- Coordination of Leadership Team and other site meetings including travel, team building activities, venue selection, catering arrangements, and procurement of supplies.
- Support Leadership Team meetings through agenda management and communication.
- Serve as ARG support for the site.
- Provide Training support to associates in areas of Workday, Kronos, Ariba, Purchase Orders, basic computer skills, provide support in Excel, PowerPoint and Word.
- Manages Site P-Card and reconciles invoices. Creates PO's and ensure timely payment of vendors. Additional projects & coordination of activities as required.
- Higher levels of collaboration across the site with all Associates levels. Partners with external stakeholders as needed.
- Management of Site Director calendar and travel support for Leadership Team as needed.
What can you expect from Mars?
- Work with diverse and talented Associates, all guided by the Five Principles.
- Join a purpose driven company, where we're striving to build the world we want tomorrow, today.
- Best-in-class learning and development support from day one, including access to our in-house Mars University.
- An industry competitive salary and benefits package, including company bonus.
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Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.
